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Canadian Paediatric Society

Instructions for authors

Paediatrics & Child Health conforms to the International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals. The journal uses ScholarOne Manuscripts for peer review of submissions. Manuscripts that contain plagiarized material will be immediately rejected.

Articles may be submitted in English or French. If neither is an author’s first language, it is highly recommended that prior to submission, the manuscript is read by someone with excellent written English or French skills: Even non-medical readers can often markedly improve a manuscript if they are articulate.

The articles that we accept generally meet the following three criteria:

  • Of interest to a significant number of general paediatricians and family physicians who care for children and youth in Canada.
  • Adds something new to the literature or presents information in a novel format appealing to our readers.
  • Contains at least one new practical take-home point for a general paediatrician.

Before you start

  • Review a description of the types of manuscripts that Paediatrics & Child Health publishes.
  • Consult the journal’s editorial policies, particularly those on ethics board approval, conflicts of interest, and informed consent.

It is recommended where practical that your manuscript follow the appropriate reporting guidelines on the EQUATOR website and that you submit the appropriate checklist from that website to demonstrate that you followed the guidelines. Exceptions include Review Articles and Clinician’s Corner for which there are currently no appropriate guidelines on the EQUATOR website. Manuscripts are received with the understanding that they are submitted solely to Paediatrics & Child Health, and that none of the material in the manuscript has been published previously or is under consideration for publication elsewhere, with the exception of previous publication of abstracts.

Accepted manuscripts are sent to the publisher for copyediting. Upon receipt at the publisher, the corresponding author is required to complete a license to publish online. A PDF version of the license can be obtained by contacting the production editor. Page proofs are sent to the corresponding author within two weeks of receipt. To avoid delays in publication, authors are required to return proofs within 2 working days, preferably via the online proofing portal or via e-mail, if necessary. Detailed instructions will be provided by the publisher.

All articles are submitted to PubMed Central 12 months after publication.

Conflict of interest and financial disclosure

Conflict of interest for authors is defined as any financial relationship that relates in any way to the content of the manuscript.

Include all conflicts of interest in the original cover letter, as well as on the title page. Err on the side of over-disclosure. It is very rare that a manuscript would be rejected because of an identified conflict of interest, but your manuscript is likely to be rejected if we uncover an undisclosed conflict of interest. Our goal is to be aware of any conflicts to ensure there is no bias in the methodology or in the discussion of the results. If none of the authors has a relevant conflict of interest, include a statement confirming that there are none.

Once an article is likely to be accepted, manuscript authors will be required to complete an ICJME Conflict of Interest form prior to publication. These forms are available via the ICJME website, or are available on request from the journal editorial office. Again, err on the side of over-disclosure, including any conflicts that have arisen since the original cover letter was submitted.

See editorial policies for more information.

How to prepare your submission

  • Font type and size – Use only Arial, Courier, Symbol or Times. The use of non-standard fonts may lead to missing symbols. The font size should be 12 point (10 point or 12 point is acceptable in tables).
  • Page numbering – Number the pages consecutively, beginning with the title page as 1.
  • Abbreviations – Must be defined at first mention in the text.
  • Measurements – Use SI units only.
  • Each manuscript type has a specific order. Consult What does Paediatrics & Child Health publish? for details.

Cover Letter

The cover letter should point out the novel features of your manuscript.

If there are multiple authors, identify the author responsible for all correspondence and page proofs. For the corresponding author, include contact address, telephone and fax numbers and an e-mail address.

A statement concerning conflicts of interest must also be included. See ‘Conflict of interest and financial disclosure’ above for information on what details to include. 

Confirm that the manuscript is not being considered for publication elsewhere. If any portion of the manuscript was previously published, please provide details in the letter.

Title Page

A statement concerning conflicts of interest must also be included on the title page. See ‘Conflict of interest and financial disclosure’ above for information on what details to include. 

Provide a descriptive title for the manuscript. Consider using suggestions from the EQUATOR website on choosing a title to provide potential readers with optimal information about the manuscript. We encourage interesting or provocative titles where appropriate.

List the names of all authors (including full, first or middle names) along with qualifications (e.g. MD, PhD, RN) and institutions. Identify the author responsible for correspondence. Provide the source of funding.


Original articles must include a structured abstract (ie., objectives, methods, results and conclusions) of maximum 250 words. The abstract should provide actual data unless there are none. Other article types should include an unstructured abstract (maximum 150 words). Only standard units of measurement should be abbreviated—no acronyms please. Everything mentioned in the abstract should also be mentioned in the manuscript.


Submitting authors will be asked to select the area of specialization for their manuscript and include 3 to 6 key words. Keywords should preferably be MESH terms.


The preferred order for original articles is Introduction, Methods, Results and Discussion. We will consider other formats if it leads to a clearer or more concise article. Use simple language and use the same terms throughout the paper. Use sub-headings if they increase clarity. Methods must be provided in sufficient detail that others could repeat your study. Provide the name of the ethics board that approved the study and the number of the ethics approval if applicable. Avoid repeating items from the Introduction in the Discussion. It is preferred the conclusion be mentioned in the final paragraph rather than in a separate section.


Cite using Arabic numerals in the order mentioned in the text. Tables can be included in the manuscript itself but submit figures as separate files.

Tables: Each table should be on a separate page from the rest of the text with the table number above and explanatory notes below. The legend should provide sufficient information that the table is useful as a stand-alone resource. Abbreviations in alphabetical order must be included as a footnote.

Figures: Each figure should be submitted in its original format. Figure lettering, decimals, lines and other details must be sufficiently large to withstand reduction and reproduction. Type the legend below the figure; provide sufficient information to allow preliminary interpretation of the figure without reference to the text. Abbreviations in alphabetical order must be included as a footnote.

Graphs: Graphs must be created using Microsoft Word (.doc), Microsoft PowerPoint (.ppt), Microsoft Excel (.xls) or Adobe Illustrator (.ai or .eps).

Photographs:  Any photographs imported into your figure must be scanned at a resolution of no less than 360 dpi and saved as a .tiff file. Place crop marks on photomicrographs to show the essential field and designate special features with arrows (which must contrast with the background). Please consult our policies for information regarding informed consent for photographs of people.


Brief acknowledgements may appear at the end of the text, before the references.


Our preference is that you follow the style of the National Library of Medicine (NLM on Endnote). Each reference is numbered consecutively in the order it is cited in the text, using Arabic numerals in parentheses on the line without superscript.

For the original submission, however, references may be submitted in any standard format. If the manuscript is eventually accepted, the editorial office may request that references be re-formatted in the journal style.

Personal communications, manuscripts in preparation and other unpublished data should not be cited in the reference list but may be mentioned in the text in parentheses. Identify abstracts with the abbreviation ‘Abst’ and letters to the editor by ‘Lett’ in parentheses; abstracts should not be cited if the data have been published.

Patient consent

Corresponding authors must verify that they obtained informed consent from the patient or parent if a potentially identifiable case report or photograph is used. Please do not submit the actual patient consent form to protect patient privacy.

Previously published material

If your manuscript contains any previously published material (such as tables or figures or case reports), you must mention this in the Cover Letter. If the manuscript is accepted, you will be asked to obtain permission for PCH to re-publish this material.


The corresponding author will receive an email notification confirming that the manuscript was successfully submitted. If the manuscript meets the criteria, the peer review process will commence.

Submit a manuscript

Last updated: Mar 9 2018